Fonds 16-004 - Beta Sigma Phi (Peterborough, Ontario) fonds. Additions

Title and statement of responsibility area

Title proper

Beta Sigma Phi (Peterborough, Ontario) fonds. Additions

General material designation

  • Graphic material
  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the creator of the fonds.

Level of description


Reference code


Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1955-2009 (Creation)
    Beta Sigma Phi (Peterborough, Ontario)

Physical description area

Physical description

1.3 m of textual records
ca. 1700 photographs

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Administrative history

Founded in 1931, Beta Sigma Phi is an international women's organization that focuses on stimulating personal growth and development of its members through cultural and social programs and through service to others. Members volunteer for such activities as blood donor clinics, daffodil day, and meals on wheels. The organization supports various charities. Beta Sigma Phi was established in Peterborough in 1944.

Custodial history

Fonds was in the custody of Christine Annett and Marjorie Clements before being donated to Trent University Archives in 2016 and 2017, respectively.

Scope and content

Fonds consists of 17 scrapbooks and albums of materials pertaining to Peterborough’s Beta Sigma Phi and local sorority chapters. Included are photographs, greeting cards, invitations, newspaper clippings, and memorabilia.

Notes area

Physical condition

Some items in the scrapbooks and albums have become loose from the pages. The material has an odour; there is no evidence of mould.

Immediate source of acquisition

Fonds acquired from Christine Annett in 2016 and Marjorie Clements in 2017.


Fonds retained in original scrapbooks and albums.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access


Terms governing use, reproduction, and publication

Finding aids

Associated materials

Related accessions: 07-005 and 10-003.

Related materials


This fonds, along with 13-001, is an addition to 10-008.

General note


Brown scrapbook Beta Sigma Phi: Gamma Xi, 1955-1961
ca. 36 photographs, newspaper clippings, “Sorority Doings”, events, parties, etc.

Smaller brown “Scraps” scrapbook”:
Beta Sigma Phi: Gamma Xi, 1970-1973
ca. 55 photographs, newspaper clippings, memorabilia

Red “Photographs” album:
Beta Sigma Phi: Gamma Xi, 1973-1974
ca. 76 photographs, newspaper clippings, memorabilia

Orange scrapbook:
Beta Sigma Phi: Xi Alpha Chi, 1974-1979
ca. 194 photographs, newspaper clippings, thank-you notes, membership lists, Hi Phi Record newsletter

Orange scrapbook:
Beta Sigma Phi: Gamma Xi, 1976-1983
ca. 177 photographs (many loose), newspaper clippings, Hi Phi Record newsletter

Yellow album with window design:
Beta Sigma Phi: Gamma Xi, 1983, 1988-1989, 1994
two loose envelops with ca. 125 photographs, newspaper clippings, Hi Phi Record newsletter, thank-you cards


Blue and green striped scrapbook with white tulip design:
Beta Sigma Phi: Gamma Xi – Gifts from the Heart, 1989-1990
ca. 75 photographs, newspaper clippings, memorabilia, thank you cards

Embroidered case album:
Beta Sigma Phi: Gamma Xi – Celebrate the Magic, 1990-1991
ca. 55 photographs, thank-you cards, newspaper clippings, newsletters

Palm tree album:
Beta Sigma Phi: “A Time for Us 1931-1991”, 1991-1992
ca. 48 photographs, newspaper clippings, thank-you cards

Green Hilroy Studio scrapbook:
Beta Sigma Phi: Gamma Xi, 1994-1995
ca. 17 photographs, newspaper clippings, invitations, greeting cards, memorabilia

Additional materials pertaining to the Beta Sigma Phi chapter Laureate Alpha Theta received in 2017 from Marjorie Clements


15 June 1982, 1983, 1984
Green scrapbook labeled “Laureate Alpha Theta:
2 envelopes of miscellaneous photographs
ca. 136 photographs, notes and newspaper clippings
5 booklets/pamphlets, loose newspaper clippings, large photographs, memorabilia

1989, 1990, 1991
Large green photograph album with gold strips:
ca. 160 photographs, newspaper clippings, thank-you cards

Green striped album “Photo Collection”:
ca. 43 photographs, newspaper clippings including obituaries, pamphlets, thank-you cards

Brown album with floral arrangement on cover:
ca. 70 photographs, members list, newspaper clippings, thank-you letters

Box 3 also includes: 1 photograph of Connie Caccavella, plaque “Proud Sponsor of Team Ontario 2000”, 2 Beta Sigma Phi award certificates awarded to Connie Nicholson (nee Caccavella)


Solid grey and floral scrapbook:
B E Q Laureate Alpha Theta 1995-1996
ca. 105 photographs, newspaper clippings, thank-you cards

1997- 2007
Black album with a drawing of two roosters and daffodils
ca. 224 photographs, newspaper clippings

2006, 2007, 2008, 2009
Laureate Alpha Theta
Oversized blue scrapbook album 31 cm x 35 cm
ca. 98 photographs, newspaper clippings, thank-you notes, obituary cards, 1 large group photograph entitled “Shared Meeting”

Box also includes:

Blue felt jewelry box with 3 Beta Sigma Phi medals

2 cameras: “Kodak Extralite 10” and “Kodak Tele-Instamatic 608”

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Description record identifier

Institution identifier

Rules or conventions

Language of description

Script of description


Accession area

Related subjects

Related people and organizations

Related places

Related genres