Fonds 16-004 - Beta Sigma Phi (Peterborough, Ontario) fonds. 2016 additions

Title and statement of responsibility area

Title proper

Beta Sigma Phi (Peterborough, Ontario) fonds. 2016 additions

General material designation

    Parallel title

    Other title information

    Title statements of responsibility

    Title notes

    • Source of title proper: Title based on the creator of the fonds.

    Level of description


    Reference code


    Edition area

    Edition statement

    Edition statement of responsibility

    Class of material specific details area

    Statement of scale (cartographic)

    Statement of projection (cartographic)

    Statement of coordinates (cartographic)

    Statement of scale (architectural)

    Issuing jurisdiction and denomination (philatelic)

    Dates of creation area


    • 1955-2009 (Creation)
      Beta Sigma Phi (Peterborough, Ontario)

    Physical description area

    Physical description

    1.3 m (17 scrapbooks containing textual records and ca. 1700 photographs)

    Publisher's series area

    Title proper of publisher's series

    Parallel titles of publisher's series

    Other title information of publisher's series

    Statement of responsibility relating to publisher's series

    Numbering within publisher's series

    Note on publisher's series

    Archival description area

    Name of creator

    Administrative history

    Founded in 1931, Beta Sigma Phi is an international women's organization that focuses on stimulating personal growth and development of its members through cultural and social programs and through service to others. Members volunteer for such activities as blood donor clinics, daffodil day, and meals on wheels. The organization supports various charities. Beta Sigma Phi was established in Peterborough in 1944.

    Custodial history

    Fonds was in the custody of Christine Annett and Marjorie Clements before being donated to Trent University Archives in 2016 and 2017, respectively.

    Scope and content

    Fonds consists of 17 scrapbooks and albums of materials pertaining to Peterborough’s Beta Sigma Phi and local sorority chapters. Included are photographs, greeting cards, invitations, newspaper clippings, and memorabilia.

    Notes area

    Physical condition

    Some items in the scrapbooks and albums have become loose from the pages. The material has an odour; there is no evidence of mould.

    Immediate source of acquisition

    Fonds acquired from Christine Annett in 2016 and Marjorie Clements in 2017.


    Fonds retained in original scrapbooks and albums.

    Language of material

      Script of material

        Location of originals

        Availability of other formats

        Restrictions on access


        Terms governing use, reproduction, and publication

        Finding aids

        Associated materials

        See also Preceptor Psi Chapter of Beta Sigma Phi fonds (07-005) and the Xi-Iota Chapter of Beta Sigma Phi fonds (10-003).


        This fonds, along with 13-001 and 20-012, is an addition to 10-008.

        General note

        BOX 1

        Brown scrapbook Beta Sigma Phi: Gamma Xi, 1955-1961
        ca. 36 photographs, newspaper clippings, “Sorority Doings”, events, parties, etc.

        Smaller brown “Scraps” scrapbook”:
        Beta Sigma Phi: Gamma Xi, 1970-1973
        ca. 55 photographs, newspaper clippings, memorabilia

        Red “Photographs” album:
        Beta Sigma Phi: Gamma Xi, 1973-1974
        ca. 76 photographs, newspaper clippings, memorabilia

        Orange scrapbook:
        Beta Sigma Phi: Xi Alpha Chi, 1974-1979
        ca. 194 photographs, newspaper clippings, thank-you notes, membership lists, Hi Phi Record newsletter

        Orange scrapbook:
        Beta Sigma Phi: Gamma Xi, 1976-1983
        ca. 177 photographs (many loose), newspaper clippings, Hi Phi Record newsletter

        15 June 1982, 1983, 1984
        Green scrapbook labeled “Laureate Alpha Theta:
        2 envelopes of miscellaneous photographs
        ca. 136 photographs, notes and newspaper clippings
        5 booklets/pamphlets, loose newspaper clippings, large photographs, memorabilia

        BOX 2

        Yellow album with window design:
        Beta Sigma Phi: Gamma Xi, 1983, 1988-1989, 1994
        two loose envelops with ca. 125 photographs, newspaper clippings, Hi Phi Record newsletter, thank-you cards

        Blue and green striped scrapbook with white tulip design:
        Beta Sigma Phi: Gamma Xi – Gifts from the Heart, 1989-1990
        ca. 75 photographs, newspaper clippings, memorabilia, thank you cards

        Embroidered case album:
        Beta Sigma Phi: Gamma Xi – Celebrate the Magic, 1990-1991
        ca. 55 photographs, thank-you cards, newspaper clippings, newsletters

        Palm tree album:
        Beta Sigma Phi: “A Time for Us 1931-1991”, 1991-1992
        ca. 48 photographs, newspaper clippings, thank-you cards

        Green Hilroy Studio scrapbook:
        Beta Sigma Phi: Gamma Xi, 1994-1995
        ca. 17 photographs, newspaper clippings, invitations, greeting cards, memorabilia

        Additional materials pertaining to the Beta Sigma Phi chapter Laureate Alpha Theta received in 2017 from Marjorie Clements

        1989, 1990, 1991
        Large green photograph album with gold strips:
        ca. 160 photographs, newspaper clippings, thank-you cards

        BOX 3

        Green striped album “Photo Collection”:
        ca. 43 photographs, newspaper clippings including obituaries, pamphlets, thank-you cards

        Brown album with floral arrangement on cover:
        ca. 70 photographs, members list, newspaper clippings, thank-you letters

        Box 3 also includes: 1 photograph of Connie Caccavella, plaque “Proud Sponsor of Team Ontario 2000”, 2 Beta Sigma Phi award certificates awarded to Connie Nicholson (nee Caccavella)

        BOX 4

        Solid grey and floral scrapbook:
        B E Q Laureate Alpha Theta 1995-1996
        ca. 105 photographs, newspaper clippings, thank-you cards

        1997- 2007
        Black album with a drawing of two roosters and daffodils
        ca. 224 photographs, newspaper clippings

        2006, 2007, 2008, 2009
        Laureate Alpha Theta
        Oversized blue scrapbook album 31 cm x 35 cm
        ca. 98 photographs, newspaper clippings, thank-you notes, obituary cards, 1 large group photograph entitled “Shared Meeting”

        Box also includes:

        Blue felt jewelry box with 3 Beta Sigma Phi medals

        2 cameras: “Kodak Extralite 10” and “Kodak Tele-Instamatic 608”

        Alternative identifier(s)

        Standard number

        Standard number

        Access points

        Subject access points

        Place access points

        Name access points

        Genre access points

        Description record identifier

        Institution identifier

        Rules or conventions

        Language of description

          Script of description


            Accession area