Fonds 84-020 - United Counties of Northumberland and Durham. Court Records fonds

Series E: Inquests: 84-020 Box 49-55, 1832-1914 Index: United Counties of Northumberland and Durham: Case Records, 1914-1917 Calendar of Prisoners: Cobourg Jail, 1846- 1908. Office Holders in the United Counties: Jail Surgeons, Coroners, Justices of the Peace, Members of...

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United Counties of Northumberland and Durham. Court Records fonds

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  • Source of title proper: Title based on content of fonds.

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  • 1803-1960 (Creation)
    United Counties of Northumberland and Durham

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40 m of textual records

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Administrative history

In 1792, the United Counties of Northumberland and Durham were officially created in a proclamation made by Lieutenant-Governor John Graves Simcoe. The proclamation divided Upper Canada in 19 Counties for representation purposes. The United Counties are bounded by Lake Ontario in the south, Hasting County in the east, Ontario County in the west and Peterborough and Victoria Counties in the north. The town line between Hope and Hamilton Townships divide the two counties. Durham County consists of the Townships of Cartwright, Manvers, Cavan, Darlington, Clarke and Hope. Northumberland County consists of South Monaghan, Hamilton, Haldimand, Alnwick, Percy, Cramahe, Seymour, Brighton and Murray Townships. (Taken from: Illustrated Historical Atlas of Northumberland and Durham Counties, Ontario. Belleville: Mika Silk Screening Limited, 1972.)

Custodial history

These court records were removed from the Court House in Cobourg, Ontario by the late Judge Harry Deyman and placed in the Trent University Archives for preservation. They were processed with the assistance of a grant from the Strategic Grants Committee, Canadian Research Tools Division of the Social Sciences and Humanities Research Council.

Scope and content

This fonds consists of township records, by-laws, legal correspondence, records of the Queen's Bench and General Quarter Sessions of the Peace for the United Counties of Northumberland and Durham. Records include indictments, convictions and inquests and case records (which are effectively a continuation of the inquests, convictions and indictments series).

The fonds is arranged into 9 series:

  1. Township business with bylaws, oaths of coroner's and coroner's commissions and jail surgeons
  2. Voter's lists and books including militia rolls
  3. Juries and jurors
  4. Convictions and return of convictions
  5. Inquests
  6. Indictments
  7. Magistrates returns
  8. Justice of the Peace Commissions
  9. Criminal and Civil Procedures and Correspondence and Case Records which reflect a change in the organization of records by the County Clerk's office after 1914 and which contain inquest, conviction and indictment documents.
  10. Correspondence and miscellaneous

Notes area

Physical condition

Immediate source of acquisition

This fonds was donated by Judge Harry Deyman.


Language of material

Script of material

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Availability of other formats

Restrictions on access

90-year restriction, except for Boxes 83, 84, and 85 which are to remain closed.

Terms governing use, reproduction, and publication

Finding aids

Associated materials

Associated material located at the Archives of Ontario.

For related records see: 77-031 and 77-033 (Assessment Rolls); 83-016 and 84-004 (Vital Statistics); and 84-021 (Assessment Rolls for Newcastle District).


General note

Digitized records from this collection

  1. Inquests, 1830-1914 have been indexed.

  2. Succeeding case records, 1914-1918 have been indexed.

  3. Calendar of Prisoners: Cobourg Jail, 1846-1908. The Calendar was prepared for the General Quarter Sessions of the Peace and Assizes which sat 4 times per year: March, June, September and December. The information on each "Calendar of Prisoners" includes: name, place of birth or residence, age, offence, date of committal and any remarks which were entered at the time the prisoners were brought before the General Quarter Sessions of the Peace. Extant reports are incomplete: many sessions within years are missing and some years there are no reports at all.

  4. List of office holders such as jail surgeons, justices of the peace, coroners, and so forth.

General note

Over-sized items located in Large Materials Cabinet - Drawers 29 & 30.

General note

This important group of papers was organized and processed courtesy of a grant from the Social Sciences and Humanities Research Council of Canada. Bernadine Dodge, University Archivist, 1984.

General note

Introduction to the papers

The law and its records are an important source for the study of a country's people, their culture and institutions. They comprise a tool for judges to define, interpret and develop the law to meet the present needs and to the uncertainties of the future

Judges and administrators use these records to evaluate their court's business, patterns and problems. For the lawyer these records provide an excellent source of detailed information of disputes, offences, orders, laws and statutes, and the forms of court process.

Court records provide much evidence for genealogists and historians of persons and places, occupants, family relations as shown in the files of Probates and Surrogate Courts. Quarter Sessions provide records on marriage, child abuse and neglect along with the usual thefts, assaults, and frauds.

Students of economics and labour history, psychology, medicine, social welfare can examine the structure of society over a long period of time. Much evidence is available on the construction of roads, bridges, railways, canals; or business practices; the master-servant relationship and the employer-employee relations. The history of medicinal and surgical practices, use of chemicals and poisons and gynaecological practices (including abortion) are very well documented in the coroner's inquests and autopsy reports.

Not only do lawyers, historians, psychologists and criminologists, but the general public is now more aware of crime than ever and they also feels the need to study and acquire more knowledge as is available from the local court record minute books, letter books and records of the Clerk of the Peace, Judges, Crown Attorneys and other correspondence.

The Courts, Court Officials and Functions

The counties of Northumberland and Durham were created in 1792 by a proclamation. In May of 1849 a proclamation classified the municipal corporation and provides for the creation of new ones, in six categories: 1) Townships 2) Counties 3) Police Villages 4) Incorporated Villages 5) Towns

In 1798 Newcastle District was formed out of the "Home District" and the district towns were Newcastle and Cobourg. In 1850 the English system of Counties was established and Districts were abolished. If the district had more than one city, then the counties within were united, thus the United Counties of Northumberland and Durham.

A Court of Chancery was established in 1837. A superior court with jurisdiction over legal issues involving land, business, and family matters as derived from the old Court of Equity. Since only Solicitors could appear before this court, all Barristers and Attorneys in the province were declared to be Solicitors.

Previous to 1841, Courts of Quarter Sessions were responsible for the administrative functions of the District and the Clerk of the Peace kept all the records. This system was changed by the First District Councils Act which brought in elected Council officials to replace the administrative powers of the judges of the Quarter Session, The central government gives up the right of appointment over the officials of the councils. This "modern form" was very evident with the abolition of the Districts. The Clerk of the Peace was made eligible for the office of District Clerk and was appointed by the new Council.

The Court of Quarter Sessions was held on the second Tuesday in March, June, September and December each year, for the trial of issue of fact and the assessment of damages. Apart from its criminal jurisdiction, this Court controlled all aspects of District finances and administration, including the collection of assessments, census taking, financing of roads and bridges, licensing taverns, building of jails and support of paupers and the insane. After 1850 the municipal councils took over these responsibilities.

The jurisdiction of the Surrogate Court relate to all testamentary matters and causes, to the granting or revoking of probate of wills and letters of administration of the effects of deceased persons having estates or effects and all matters arising out of or connected with the granting or revoking of probate or administration subject to an appeal to the Court of Chancery. County Judges are also judges of the Surrogate court.

The County Court was presided over by a resident judge in every county. Their jurisdiction extended to all personal actions where the debt or damage claimed did not exceed 200.00, and to all suits related to debt, covenant or contract, when the amount is ascertained by the acts of the parties, or signature of the defendant, to 400.00 and to all bail and recognizance of bail to any amount; but not to cases which involved the title to lands, validity of wills, of actions for libel and slander, criminal convictions or seduction. In other words, County Court handled Civic Actions. An appeal from County Court would go to either of the Superior courts of law. County Court also possessed equity powers to the amount of 200.00 subject to an appeal to the Court of Chancery.

Division Courts handled summary cases to be disposed of by a Judge. However a jury of five could be requested in certain cases. Jurisdiction covered only small dollar amounts for actions of debt or contract, injuries or torts to personal chattels and did not include actions for gambling debts, liquors etc. or any toll, customs or franchise, will or settle, malicious prosecution, libel or slander, criminal convictions, breach of promise or actions against a Justice of the Peace for anything done by him in the execution of his office. Court was held once in every two months at the discretion of the Judge. The divisions for Division Court were established by the Courts of Quarter Sessions. District court judges were required to be members of the Provincial Bar in order to be eligible as a judge, thus enabling them to hold their appointments "during poor behavior: rather than "at the pleasure" of the Crown as was the case prior to 1841.

The District Court Judge was an experienced barrister who presided over the District Courts (similar to County Courts). Often more than one judge sat on the bench. Along with other functions he could also grant probates of wills and letters of administration in the district. The Clerk was responsible for the records.

The Surrogate Judge granted probates of wills and letters of administration in the District. Estates that involved property of any sizeable amount on more than one district normally fell under the jurisdiction of the Provincial Court of Probate. The Registrar kept the records of this court and provided official copies of wills.

Justice of the Peace, as appointed by the Government and granted a "Commission" was also responsible to that Government and could lose such a "Commission". The J P's handled the minor matters of the judiciary. After 1791 the could set up "Courts of Request" (similar to Division Court) to try minor cases. For cases of moderate importance, District Courts (the ancestor of County Courts) were set up. They could deal in matters involving titles to land, however they did supervise the administration of the area.

The Clerk of the Peace attended the Courts of Quarter Sessions to record the proceedings and handle the administrative duties. He presented and received Bills for the Grand Jury and recorded its verdicts. He gave out the official notices of sittings and adjournments and kept all these records.

The Sheriff executed all directives from the King's Court of Justice, issued writs, called jury, made arrests, executed sentences, kept the jail and attended the Court of Quarter Sessions.

The Registrar kept the records of the Upper courts and provided official copies of wills, recorded land registrations, kept the militia rolls for the district and electoral rolls of the district.

The Clerk of the District Council kept Council records and made them available to the public. He was elected by the Council.

The Warden as the Chairman of the District Council as appointed by the Provincial Government until 1846. After this date he was elected by the councillors usually for a one-year term.

The Treasurer received and kept all monies belonging to the district. He kept the financial records and made payments as directed by the council.

The Boundaries of Northumberland and Durham include Victoria and Peterborough counties on the north, Hastings county on the east, Ontario county on the West and Lake Ontario due south.

The townships along the lake shore were settled as early as the late 1790's, enjoying good harbour ports essential for trade, extensive facilities for manufacture, and rich soil for agriculture produced thus rendering them well fitted to progressive enterprise.

Northumberland County

Townships: 1) Alnwick 2) Brighton 3) Cramahe 4) Haldimand 5) Hamilton 6) Murray 7) Percy 8) Seymour 9) South Monaghan

Town of Cobourg Village of Campbellford Village of Colborne Village of Hastings

Cobourg was formerly known as Hamilton. The name was changed in 1832 in honour of Queen Victoria's coronation. It is the county town and the judicial seat for the United Counties of Northumberland and Durham. Access routes include the Grand Trunk Rail Line, the Peterborough-Cobourg Rail Line, and an excellent harbour facilitated daily stops of steamers from New York sate.

Campbellford on the River Trent in Seymour township was officially laid out in 1857.

Colborne in Cramahe township was incorporated in 1858. The registry office for the East Riding of the United Counties of Northumberland and Durham is here. Access routes include the Grand Trunk Rail Line and the Kingston-Toronto gravel road.

Hastings on the River Trent is partially in Northumberland and Peterborough counties. It was laid out in 1859 and thrived during the nineteenth century.

Township of Alnwick is a small triangular township bounded on the north and west by Rice Lake. The population in 1850 was only 864 but by 1861 it had grown to 1338.

Township of Brighton is bounded on the north by Seymour, on the west by Cramahe, on the east by Murray. Population in 1861 was 3713.

Township of Cramahe is bounded on the north by Percy, on the west by Haldimand and on the east by Brighton. Population in 1861 was 3041.

Township of Haldimand is bounded on the north by Alnwick, the west by Hamilton and the east by Cramahe. It was first settled in 1797 and by 1817 a total of 6258 acres were cultivated. Four saw mills and 3 grist mills were in operation. The population in 1860 was 4177 by 1861 it had grown to 6164.

Township of Hamilton is bounded on the north by Rice Lake, on the east by Haldimand and the south by Lake Ontario. The population in 1850 was 4502, with five grist mills and sixteen saw mills in operation. By 1861 the population was 6315.

Township of Murray boundaries include Seymour on the north, Brighton on the west, Sidney on the east. The land is rolling and timbered in pine and hardwood. By 1850 two grist mills and 14 saw mills were in operation and 13332 acres had been cultivated. The population 1861 was 3612.

Township of Percy boundaries are the River Trent on the north, Alnwick on the west Seymour on the east. The population in 1850 was 2162 and in 1861 was 3515.

Township of Seymour lies north northwest of Murray traversed by the River Trent. In 1850 the population was 2117 and by 1861 was 3842.

Township of Monaghan is bounded on the east and south by the Otonabee River and Rice Lake, and on the north by North Monaghan. This is a small township of low marsh land. The population in 1850 was 942 and in 1861 only 1239.

Durham County

Township: 1) Cartwright 2) Cavan 3) Clarke 4) Darlington 5) Hope 6) Manvers

Town of Port Hope Village of Newcastle Town of Bowmanville Municipality of Millbrook

Port Hope was formerly known as Smith's Creek and was first settled in 1793 by United Empire Loyalists. It was incorporated in 1853 and as the County Town of Durham County it enjoyed a good harbour port and access to the Grand Truck Railway and the Part Hope, Lindsay, Beaverton Railway.

Newcastle in the township of Clarke is situated on the Kingston- Toronto gravel road and also on the Grand Trunk Railway Line. It was laid out in 1841.

Bowmanville was known as Darlington prior to 1831 and its harbour was named Port Darlington. Access routes include the Grand Trunk Railway line, the Kingston-Toronto gravel road and the Port Darlington-Scugog Lake Road.

Millbrook was a post village in Cavan township established in 1820. The Port Hope, Lindsay, Beaverton Rail Line came through about 1855 and in 1858 a branch to Peterborough was completed.

Township of Cartwright boundaries include Mariposa on the north, County of Ontario on the west, Darlington on the south, and Manvers on the east. The soil is generally rich loam timbered with hardwood. The population in 1850 was 1558 and in 1861 was 2727.

Township of Cavan boundaries include Emily on the north, Manvers on the west, Hope on the south and South Monaghan on the east. The land was considered excellent and the population in 1850 was 4198.

Township of Clarke was considered to be the best settled township in the county. The land was primarily loam and supported many excellent farms. Boundaries are Manvers on the north, Darlington on the west, Hope on the east and Lake Ontario on the south. The population for `842 was 2832, for 1850 was 5469 and for 1861 it was 6575.

Township of Darlington boundaries include Cartwright on the north, Whitby on the west, Lake Ontario on the south. The land was rolling and the soil sandy loam. The population in 1861 was 6912.

Township of Hope boundaries include Cavan on the north, Clarke on the west, Lake Ontario on the south, and Hamilton on the east. The population in 1850 was 4624. In 1861 the population was 5883.

Township of Manvers boundaries include Victoria County on the north, Cartwright on the west, Cavan on the east and Clarke on the south. The soil and land were considered to be good quality: timbered with pine and hardwood. The population for 1842 was 697 and by 1861 had increased to 4205.

Information from the Documents

1) Calendar of Prisoners: name of convicted age birth date nature of crime by whom convicted date of conviction remarks

2) Convictions: date name of convicted nature of crime penalty imposed name of Police magistrate or Justice of the Peace

3) Returns of Convictions are a summary submitted with the actual convictions to the Court Clerk.

4) Grand Jury Presentments: The Grand Jurors were required to report on the Sessions, visit the jail, the house of refuge etc. to oversee the conditions of the buildings and the inmate. They suggested improvements which were presented to the presiding Judge for his recommendation. The White Gloves presented to the Judge by the Jury when "no criminal in our jail whose case required adjudication at this court thus entitling your honor to be presented with the typical pair of white kid gloves".

5) Indictments or case files may include information, depositions, affidavits, recognizances, examinations, summons, warrants and subpoenas.

6) Inquests include certifications of attendance at the inquest by the Coroner; warrants to call a jury directed to the Sheriff; information and evidence of witnesses and the Coroner's autopsy report and findings.

7) Taverns and Shop License include Returns as issued to Innkeepers and shop owners; applications and petitions by the owners and character recommendations of concerned citizens; license and actual certificates.

8) Magistrates Monthly Returns include: prosecutor defendant nature of charge where offence committed date of hearing penalty when fine paid to Magistrate fines and to whom paid by the Magistrate i.e.: 1) Provincial Treasurer 2) Municipality 3) License inspector 4) Federal Government If not paid, the reason why fees (not including fines) to be paid to: 1) Magistrate 2) Constables 3) Witnesses 4) Provincial Treasurer

Judgement and remarks

9) Precepts were issued by the Judge to summon jurors for each sitting of the Court. The number of jurors originally was 24, alter reduced to 12 plus a foremen

General note

Finding Aid (Box-file listing)

Series A: Township Business

Box 1


1: Township business - correspondence concerning Smith Township 1837

2: Township By-laws 1869-1912. List:

a. "A by-law for dividing the Township of Darlington into Polling sub-divisions pursuant to the Statute 32 vie Cap 21" passed August 7, 1869

b. By-law No 296 "A by-law to divide the Township of Hope into six Polling sub-divisions" passed June 26, 1872.

c. By-law No. 398 "Whereas it is necessary and expedient to divide the Township of Haldimand into Polling sub-divisions". passed June 25, 1870.

d. By-law No 204 "A by-law to divide the Township of Cavan into Polling sub-divisions for the election of members of the Legislative Assembly". passed August 7, 1869

e. By-law No 215 "A by-law to divide the Town of Bowmanville into Polling sub-divisions'. passed August 7, 1871

f. "A by-law to divide the township of Manvers in the County of Durham into Polling sub-divisions for the election of Members of the legislature of the Province of Ontario". passed August 23, 1873.

g. By-law No 548 "A by-law to amend By-law No 1945 of the Township of Cartwright into Polling sub- divisions for Municipal and Legislative purposes". passed Feb. 5, 1912.

h. By-law No 205 "A by-law to repeal by-law No 175; deed to divide the Township of Cramahe into Polling sub-divisions for Electoral Purposes". passed July 22, 1870.

i. By-law No 242 "A by-law to repeal by-law No 205; deed to divide the township of Cramahe into Polling sub-divisions". passed May 30, 1873.

j. By-law No 335 "To establish and divide the Municipality of the Village of Campbellford into four Polling sub-divisions". passed June 7, 1899.

k. By-law No 731 "Port Hope transient traders License fee 100.00"

l. By-law No 170 "For preventing vice, immorality, etc., in the Corporation of the Village of Colborne". passed October 10, 1881.

m. By-law No 216 "A by-law to amend by-law No 170". passed Feb. 17, 1890

n. By-law No 293 "To regulate the granting of certificates for shop and tavern licenses in the Township of Manvers and for other purposes connected therein

3: Land sales, claims, grants etc. 1843-1872

a. land deeds book 1815

b. land deeds book 1831

c. land sales book 1835, 1836 d) land sales book 1841

4: Land grant to Elijah Palmer Jan. 8, 1850 Madoc township, Victoria District

5: Land Registry 1854

6: Constables Appointments 1845-1861

7: Constables oaths 1850-1899

8: " " 1900-1915

9: " " 1916-1926

10: Requests for, applications of, recommendations and denials for Constables 1840-1899

11: Orders for Quarter Sessions, District Councils and Municipal Councils of appointments 1840-1899

12: Sheriff's Oath of Office 1883-84

13: Coroner's Oaths

See also Series H. Over sized coroner's commissions are stored flat in the Large Materials Cabinet. See also Series H Constables Book 1861-1902 (in stacks)

14: Jail Surgeons appointments 1846-1857: List:

1846 - Dr. Matthews - Cobourg

1849 - Dr. G. Goldstone - Cobourg

1852 - Dr. John Beatty

1853 - Dr. N. W. Powell

1854 - Dr. James A. Gilchrist

1855 - Dr. John Beatty - salary 25 pounds sterling

1856 - Dr. Newton W. Powell - salary 30 pounds sterling

1857 - Dr. G. Goldstone - salary 30 pounds sterling

15: Applications, recognizances and recommendations for Tavern, Innkeepers and Shop licenses 1832-1850

16: Return of licenses 1844-1849 List of Tavern Keepers 1849

17: Weights and Measurements advertising appointment dates and places inspections to take place 1849- 1851-1855 Oath of Office of Weights and Measurements Inspections 1849

18: Permits granted to Ministers of various faiths to perform marriage ceremonies 1845

SERIES B: Voter's Lists and Books

Box 2

Alnwick Township Voter's Lists

1858-1875, 1877-1926, 1928, 1928, 1939.

Temperance Referendum, 1918.

Statement of Alterations by a Judge (filed separately) 1882, 1893, 1894, 1896-1901, 1903, 1904, 1906 some revisions are included.

Box 3

Brighton Township Voter's Lists

1858-1873, 1876-1878, 1880-1882, 1884, 1886-1902, 1904-1918, 1920-1926, 1928, 1929.

Statement of Alterations by a Judge (some attached to lists) 1877, 1882, 1884, 1886, 1887, 1889-1894, 1898-1902.

Brighton Village Voter's Lists

1859-1867, 1869-1873, 1877, 1878, 1880-1883, 1885-1916, 1920-1927, 1929, 1938.

Statement of Alterations by a Judge 1882, 1886, 1889, 1893, 1894, 1897-1904 some revisions included.

Box 4

Bowmanville Voter's Lists

1855, 1858-1875, 1877, 1878, 1880-1926, 1928, 1929.

Temperance Referendum 1918.

Statement of Alterations by a Judge (filed separately) 1874, 1878, 1883, 1884, 1886, 1887, 1889, 1891-1894, 1897-1899, 1901-1904, 1906, 1918, 1919, 1920.

Bowmanville divided into West, South and North Wards, 1862.

Temperance Referendum 1919: 1 West Ward; 1 South Ward; 2 South Ward; 2 North Ward.

Newcastle Village Voter's Lists

1855, 1858-1875, 1877-1889, 1891-1921, 1923, 1924, 1926, 1928, 1929.

Statement of Alteration by a Judge 1882, 1886, 1874, 1876, 1892-1894, 1897-1904, 1906.

Temperance, 1919.

Box 5

Campbellford Village Voter's Lists

1877, 1878, 1880-1882, 1884-1893, 1895-1926, 1928, 1929, 1938.

Statement of Alterations by a Judge 1878, 1882, 1886, 1888, 1889, 1893, 1897, 1899-1906 revisions also included.

Cartwright Township Voter's Lists

1860, 1863-1875, 1877-1929, 1938.

Statement of Alterations by a Judge 1883, 1886, 1889, 1892-1894, 1897, 1899-1906, 1919 (original), 1929, revisions included.

Colborne Village Voter's Lists

1859-1864, 1866-1929, 1938.

Statement of Alterations by a Judge some revisions included 1886-1889, 1891-1901, 1904, 1922.

Box 6

Cramahe Township Voter's Lists

1858-1875, 1877-1884, 1886-1929, 1938.

Statement of Alterations by a Judge 1877, 1878, 1882, 1886-1889, 1893, 1894, 1897-1904

Box 7

Cramahe Township Voter's Lists (continued)

Millbrook Village Voter's Lists

1880-1929, 1938.

Statement of Alternations by a Judge 1889, 1890, 1892, 1893, 1897, 1900, 1901, 1903-1905, 1919.

1929 Voter's List sub-division 1, 2, 3, 4, and 5 including Millbrook, see Cavan.

Cavan Township Voter's Lists

1856, 1858-1871, 1873-1875, 1877-1882, 1884-1924, 1926- 1928, 1931, 1938, 1939.

Statement of Alterations by a Judge 1874, 1875, 1877-1881, 1890, 1892, 1897, 1900, 1901, 1903, 1904, 1906.

1929 Voter's Lists Polling subdivision 1-5 include Millbrook Village.

Temperance referendum 1919.

Boxes 8 & 9

Cobourg Voter's Lists

1854, 1858-1874, 1877, 1878, 1881, 1882, 1884-1923, 1925, 1926, 1928, 1929, 1938

1 Voter's list is not dated.

Statement of Alteration by a Judge 1877, 1878, 1881, 1882, 1884, 1889, 1892, 1895, 1897-1906 (some alterations are attached to the voter's list)

1919 - Wards 1-6

1929 Wards 1, 1a, 2 2a, 3, 3a, 4, 4a, 5, 5a, 6, 6a, 6b.

Index Books - 18989, 1900, 1902, 1904, 1905 (and supplementary).

Books of "Persons refusing to take the Oath" 1898, 1901, 1902, 1905.

Boxes 10 & 11

Darlington Township Voter's Lists

1855, 1858-1875, 1877-1882, 1884-1929, 1938.

Statement of Alterations by a Judge 1886, 1887, 1889, 1891-1894, 1898-1906.

Temperance 1919 Wards 1-7 and Alterations

Boxes 12 & 13

Clarke Township Voter's Lists

1855, 1858-1862, 1864, 1867, 1869-1873, 1877-1897, 1899- 1923, 1925-1929, 1938.

Statement of Alterations by a Judge 1873, 1882-1887, 1889-1906.

Temperance referendum 1919- Wards 1-9

Box 14

Haldimand Township Voter's Lists

1858-1875, 1877-1882, 1884, 1886-1894, 1896, 1897, 1899- 1914, 1916-1924, 1926-1929, 1938.

Statement of Alterations by a Judge (some attached) 1877, 1878, 1893, 1897, 1899-1901, 1903-1906, 1926.

1894 - declaration of the posting of the Voter's List .

1919 - Wards 1-10 and alterations.

Non-resident - 1852, 1853.

Boxes 15 & 16

Hamilton Township Voter's Lists

1855, 1858-1875, 1877-1882, 1884, 1886-1894, 1897-1914, 1916-1926, 1929, 1938.

Statement of Alterations by a Judge (some attached) 1877-1880, 1882, 1884, 1886, 1888-1894, 1897-1905.

1919 - Sub-divisions 1-10 and alterations.

Boxes 17 & 18

Hope Township Voter's Lists

1855, 1858-1874, 1877, 1878, 1880-1894, 1896-1907, 1909- 1929, 1936, 1938-1940.

Statement of Alterations by a Judge (some are attached to lists) 1877, 1886, 1890, 1897, 1903, 1904, 1906, 1922.

1919: 1-7, 1-2, 1-6 and alterations.

Box 19

Port Hope Voter's Lists

1855, 1858-1874, 1877-1881, 1884-1894, 1896-1899, 1901- 1916, 1918-1924, 1926, 1928, 1929, 1938.

Statement of Alternations by a Judge (some are attached) 1878, 1877, 1884-1887, 1890, 1893, 1894, 1897, 1899-1906, 1922.

1919: 1 south, 2 west, 2 east, 3 west, 3 east.

Box 20

Manvers Township Voter's Lists

1855, 1858-1873, 1877-1882, 1884, 1886-1829, 1939.

Statement of Alterations by a Judge (some are attached) 1877, 1878, 1885, 1886, 1890, 1892-1894, 1896-1901, 1903, 1904.

Temperance, 1919.

Murray Township Voter's List

1858-1986, 1867-1874, 1877-1882, 1884-1916, 1920-1924, 1926, 1928, 1929, 1938.

Statement of Alterations by a Judge (some are attached) 1877, 1878, 1882, 1884, 1886, 1889, 1892-1894, 1897-1902, 1903, 1906.

1929 - Wards 1-4

Box 21

Percy Township Voter's Lists

1858-1875, 1877-1882, 1884-1929, 1938, 1949, 1954.

1889 - Supplementary List of Voters.

Statement of Alterations by a Judge some are attached 1877-1897, 1881, 1883-1890, 1896, 1898-1906.

Seymour Township Voter's Lists

1858-1860, 1862, 1864, 1866-1875, 1877-1882, 1884-1887, 1889-1896, 1898-1918, 1920-1929, 1938.

Statement of Alterations by a Judge (some are attached) 1877-1879, 1886, 1893, 1894, 1899-1905.

Box 22

Hastings Voter's Lists

1874, 1875, 1877--1929, 1938, 1947, 1948, 1954, 1962.

Statement of Alterations by a Judge 1882, 1886-1888, 1891, 1896.

Asphodel Township 1955, 1958.

Ennismore Township 1924.

Sidney Township (Hastings County) 1926.

South Monaghan Voter's Lists

1858-1864, 1873, 1877-1917, 1920-1924, 1926, 1928, 1929, 1938.

Temperance Referendum Act 1918 and Alterations.

Statement of Alterations by a Judge 1878, 1879, 1883, 1889, 1893. 1858, 1859 lists wrapped in local newspaper - interesting article about the auction of Adam Scott property.

Loose on shelf

Index Books 1 - 57 : Cobourg, Hope Township Books 1858-1860, 1863, 1866.

Boxes 23 & 24

Militia Rolls

Alnwich Twp 1865, 1867, 1868

Brighton Twp 1864-1868

Cartwright Twp 1864-1868

Cavan Twp 1864-1868

Clarke Twp 1864-1868

Cramahe Twp 1864-1868

Darlington Twp 1864-1868

Haldimand Twp 1864-1868

Hamilton Twp 1864-1868

Hope Twp 1864-1868

Manvers Twp 1864-1868

Murray Twp 1864-1868

Percy Twp 1864-1868

Seymour Twp 1864-1868

South Monaghan Twp 1864-1868

Town of Bowmanville 1864-1868

Village of Brighton 1866-1868

Town of Cobourg 1864-1868

Village of Colborne 1864-1868

Town of Newcastle 1864-1868

Town of Port Hope 1864-1868

Box 25

Miscellaneous Township Correspondence, Incorporation, By-laws. One file of correspondence regarding the Barnardo child immigration home also Church of England Home for Waifs and Strays and Miss Rye's House. Other correspondence relates to the establishment of asylums, old age homes, the YMCA. Other correspondence regarding gaol conditions, one case of children being taken into care under provisions of the "Children's Protection Act of Ontario" in 1900, several petitions from women for husbands to post sureties including the case of Dorothy Hand; copy of the Marriage requirements for clergy making returns to the Registrar.

Series C: Juries and Jurors

Box 26


1 Calendar of prisoners - 1850-1913

2 Grand Jury Lists - 1850-1859

3 Grand Jury Lists - 1860-1869

4 Grand Jury Lists - 1870-1879

5 Grand Jury Lists - 1883 - 1891 - 1901-1914

6 Petit Jury Lists - 1850-1859

7 Petit Jury Lists - 1860-1869

8 Petit Jury Lists - 1870-1879

9 Petit Jury Lists - 1883 - 1901-1914

10 Precepts and Petit Jury lists attached - 1861-1898

11 Precepts and Grand Jury lists attached - 1854-1898

12 Precepts only - 1845-1850

13 Precepts only - 1850-1913

Box 27


1 Grand Jury Presentations - 1834-1879

2 Grand Jury Presentations - 1880-1914

3 Juror's Excuses - 1843-1867

4 Lists of Absentee Jurors and fines levied 1845-1888

5 Calendar and Schedule

6 Jury Selection from Assessment Rolls - 1854

7 Jury Selection from Assessment Rolls - 1855

8 Jury Selection from Assessment Rolls - 1856

9 Jury Selection from assessment Rolls - 1857-1858

10 Jury Selection from Assessment Rolls - 1876, 1883

11 Petitions

12 Petitions

13 Petitions

Loose in Box:

  1. Book listing Grand Jurors - 1865-1867

  2. Record of June Sessions - 1861

  3. Statute Delivery Book - 1866-1867

  4. Minute Book General Sessions - 1898-1929

  5. Minute Book Jurors Selection - 1913-1920

  6. Minute Book - 1936-1943

General Sessions Book - 1894-1930

Petit Jurors Revisions to Voter's Lists - 1898-1899

Juror's Books as per following lists (loose on shelf)

1851-1859, 1860-1869, 1870-1879, 1880-1884, 1888-1889, 1890-1892, 1894, 1895, 1897-1899, 1901, 1901, 1903-1909, 1910-1917, 1919, 1920-1929, 1930-1939, 1940-1949, 1951, 1951

Series D: Convictions and Returns of Convictions

Box 28

Convictions and Returns of Convictions - 1835-1852

Box 29

Convictions and Returns of Convictions - 1853-1859

Box 30

Convictions and Returns of Convictions - 1860-1864

Box 31

Convictions and Returns of Convictions - 1864-1865

Box 32

Convictions and Returns of Convictions - 1866-1869

Box 33

Convictions and Returns of Convictions - 1870-1875

Box 34

Convictions and Returns of Convictions - 1875-1876

Box 35

Convictions and Returns of Convictions - 1877-1880

Box 36

Convictions and Returns of Convictions - 1881-1885

Box 37

Convictions and Returns of Convictions - 1886

Box 38

Convictions and Returns of Convictions - 1887-1893

Box 39

Convictions and Returns of Convictions - 1894-1901

Box 40

Convictions and Returns of Convictions - 1902-1904

Box 41

Convictions and Returns of Convictions - 1905-1908

Box 42

Convictions and Returns of Convictions - 1909-1913

Box 43

Convictions and Returns of Convictions - 1913-1914


Box 44

Case Records: Moise property case

Box 45 - 48

Case Records: 1914-1918

Series E: Inquests

Boxes 49-55

Inquests: 1830-1914

Box 56

Case Records - 1919

Box 57

Case Records - 1920

Box 58

Case Records - 1921

Box 59

Case Records - 1922

Box 60

Case Records - 1923

Series F: Indictments

(Boxes 61 - 73)

Box 61

Indictments - 1838-1859

Box 62

Indictments - 1860-1863

Box 63

Indictments - 1864-1872

Box 64

Indictments - 1873-1879

Box 65

Indictments - 1880-1883

Box 66

Indictments - 1883-1889

Box 67

Indictments - 1883-1889

Box 68

Indictments - 1896-1897

Box 69

Indictments - 1898-1902

Box 70

Indictments - 1903-1906

Box 71

Indictments - 1907-1908

Box 72

Indictments - 1909-1912

Box 73

Indictments - 1913-1914

Box 74

Case records - 1924 (open)

Box 75

Case Records - 1925 (open)

Box 76

Case Records - 1926 (open)

Box 77

Case Records - 1926 (open)

Box 78

Case Records - 1927 (open)

Box 79

Case Records - 1927 (open)

NOTE: For 1928... see Box 97...

Journal of Session Book 1889-1907 (poor condition) loose

Series G: Magistrates Returns

Box 80

Magistrates Monthly Returns

  1. 1929

  2. 1930

  3. 1930

  4. 1931

  5. 1931

  6. 1932

  7. 1932

  8. 1933

  9. 1933

  10. 1934

  11. 1934

  12. 1936

  13. 1936

Series H: J.P. Commissions

Box 81

Affidavits and Oaths for Justices of the Peace 1842-1924

Justices of the Peace Record Book 1891 (loose)

Box 82

  1. Copy of the swearing in and oaths for the Grand Jury, Constables, Petit Jury, Arraigning a prisoner etc. nd

  2. Oaths of Office for Sheriff, Crown Attorney and Clerk of the Court

  3. Oath of Police Magistrate and Judges: Police Magistrates:1866 - Henry Sylvester - Darlington Twp - Robert Niddery - Darlington Twp 1874 - William Irvine Stanton - Cobourg 1881 - John Henry Dumble - Cobourg 1905 - Henry Francis Holland - Cobourg 1907 - George Alfred Payne - Campbellford 1908 - Walter A. Jackman - Manvers Twp 1910 - Frederick Desmond Boggs - Cobourg - Henry White - Port Hope 1913 - Alexander W. Hamilton - Percy Twp - Neil Colville - Clarke Twp - George Dreury - Brighton. Qualification and Oaths for County Court Judges: 1882 Nov 23 - Thomas Moore Benson 1888 June 2 - Jay Ketchum 1909 July 27 - George Morrice Roger - Port Hope 1914 Apr 11 - Henry Alfred Ward

  4. Oath of Returning Officer, Deputy Registrar for the West Riding of Northumberland County

  5. Oaths of Allegiance - 1910

  6. Oaths of Allegiance - 1911

7-15. Naturalization and Oaths of Allegiance 1830- 1910

Record Book of Naturalization (loose)

Box 83

Affidavits of Affiliations 1849-1879 (CLOSED)

Box 84

Affidavits of Affiliations 1880-1899 (CLOSED)

Box 85

Affidavits of Affiliations 1900 (CLOSED)

NOTE: Series H also includes the following items which are stored in the Large Materials Cabinet:

  1. Coroner's Commissions 1824-1874 Associate Commissions of the Peace 1838, 1845, 1846, 1853, 1856, 1858, 1862, 1864, 1866

  2. Commissions of the Peace 1900-1920

  3. Commissions of the Peace 1872, 1878, 1881-1899

  4. Commissions of the Peace 1803-1859

  5. Dedimus Potestem 1806-1841, 1853-1864

  6. Coroner's Commissions 1824-1916

  7. Writs of Discharge

NOTE: Series H also includes the following item which is stored in the Map Cabinet:

Plan of the village of Brighton, Canada West, 1866; 122cmX150cm - 4 chains inch (poor condition)

Naturalization Book

This book is loose on the shelf.

SERIES I: Criminal and Civil Procedures

Box 86

Criminal Appeals - 1850-1899

Appeal Book - index with reference to case documentation (Mumford case) see Common Pleas Court Box 88

Box 87

Civil Proceedings - Queen's Bench 1880-1891

Box 88

Civil Proceedings - Common Pleas 1887-1892

Box 89

Civil Proceedings - Surrogate Court (Liscombe case)

Box 90

Civil Proceedings - Chancery 1871-1895; County court 1894-1929

Court Orders - Quarter Sessions 1840

Docket Book 1866-1910 (loose)

Police Court Records 1922-1930 (loose)

Police Court Records 1929-1931 (loose, fully open as of 2022)

Box 91

Covenants and Bonds 1846-1912

Mortgages 1808, 1833, 1873

Box 92

  1. Returns of Fee Fund Account 1832

  2. Returns of Fee Fund< Account 1842

  3. Returns of Fee Fund Account 1842 - Newcastle District

  4. Returns of Fee Fund Account 1843

  5. Returns of Fee Fund Account 1844

  6. Returns of Fee Fund Account 1844 - Division Court

  7. Returns of Fee Fund Account 1845

  8. Returns of Fee Fund Account 1845

  9. Returns of Fee Fund Account 1846 - Bankrupt Court

  10. Returns of Fee fund Account 1846 - Division Court

  11. Returns of Fee Fund Account 1847

  12. Returns of Fee Fund account 1848

  13. Returns of Fee Fund Account 1849

  14. Returns of Fee Fund Account 1850 - Bankrupt Court - County Court

  15. Returns of Fee Fund Account 1851 - Bankrupt Court

  16. Returns of Fee Fund Account 1852

  17. Returns of Fee Fund Account 1853 - County Court

  18. Returns of Fee Fund Account 1854

  19. Returns of Fee Fund Account 1855 - County Court

  20. Returns of Fee Fund Account 1856 - Debtors Court

  21. returns of Fee Fund Account 1857

  22. Returns of Fee Fund Account 1858

  23. Returns of Fee Fund Account 1859 - Surrogate Court

  24. Returns of Fee Fund Account 1860 - Surrogate Court

  25. Returns of Fee Fund Account 1861 - Surrogate Court

  26. Returns of Fee Fund Account 1862 - Surrogate Court

  27. Returns of Fee Fund Account 1863 - Surrogate Court

  28. Returns of Fee Fund Account 1864 - Surrogate Court

Box 93

Law Stamps Returned - 1866-1873

Law Stamp Account - 1893-1984

Letter Books (loose) - 3rd Division 1898-1906; 1904-1906; 1906-1909; 1909-1911; 1911-1912; 1912; 1913-1915; 1915-1917; 1919-1921; 1921-1923

Series J: Correspondence and Miscellaneous

Box 94

Correspondence and Miscellaneous Documents 1840-1908

Box 95

Correspondence and Miscellaneous Documents 1909-1913

Box 96

Correspondence and Miscellaneous Documents 1914

Box 97

Case Records 1928 (open)

Box 98

Case Records 1928-1929 (open)

Box 99

Case Records 1929 (open)

Box 100

Case Records 1930 (open)

Box 101

Case Records 1930-1931 (fully open as of 2022)

Box 102

Case Records and Miscellaneous Documents 1933-1937, 1953-1957 (CLOSED)

Box 103

Mr. J. Proctor and Family papers and pictures

NOTE: The remainder of this collection was processed at a later date. The boxes have been interspersed at the ends of the rows.

Box 104


  1. 1808 - 1813: Warrant for Thomas Ferguson - Murray, Court summons for John Farley in the Elias Smith court proceedings - Hope

  2. 1814 - 1818: Summons of Zacheus Burnham - Hamilton Township, Summons of Elias Smith - Hope, Summons of William Page - Murray .

  3. 1819 - 1829: Richard Birdsall letter regarding Otonabee Road taxes - Otonabee, Articles of Agreement between Zacheus Burnham, John Williams, and John David Smith.

  4. 1830 - 1834: Joseph O'Henry's application for innkeeper's licence - Cobourg, court expenses from 1831- 1832, David Hyde petition for tavern in Ops Township, 1832 list of people who have left Cramahe, Appointment of Peter Dwyer

  5. 1835 - 1839: Census from Clarke and Hope townships in 1839, Coroner report John Hutchison 1836, 1835 Conviction of Joseph Porter - Cavan, Juror's list 1835.

  6. 1830s Lot designations

  7. 1837: Cartwright property values, Collection of innkeeper's licenses

  8. 1838 - 1839: Newcastle District expenditures and tax revenue, 1839 Hamilton Township census, 1839 Surveys of Rice Lake and Cobourg, 1839 Court deems James McKay insane

  9. 1840 - 1841: District of Newcastle payroll of court, Inquiry into death of John Nowlan, Ennismore payroll, Conviction of Jane Brown and Margaret Dougley - Darlington, 1840 Emma Ward and Margaret Douglas trial - Cobourg

  10. 1842: Newcastle by-laws, Letters to Thomas Ward from Joseph Wells

  11. 1843: Oath of qualifications of Stephen Young - Murray, Money received by Clarke Township, Letter regarding the creation of more schools in Newcastle District, By-Laws on roads, highways, and tax collection.

Box 105


  1. 1844: Tea and tobacco smugglers caught and charged in Cobourg, List of tax collectors, Oath of qualifications of James Cummings, Joseph Thompson assault - Cobourg, Statement of money given to Jacob Ford - River Trent, Edward Buck - Port Hope, Cavan and Cartwright town meeting minutes, Return of licenses, Licensing rates, Playfair trial, Alexander Barr trial - Cobourg, Convictions from: Darlington, Cobourg, Hope, Haldimand, Clarke

  2. 1845: Justice of the Peace calling assembly in Murray, appointment of Constables Payne and White in Percy, Fairfield affidavit, List of licenses granted and fee money received, innkeeper's licence granted to A. Jackabury, Return of Convictions from Seymour

  3. 1846: Oath of qualifications of Richard Stephens, Plott, Robert Denmark, Alexander Preston, Henry Jones, John Bosuch and Marr, Cavan's Juror list, Seymour rezoning petition, Joseph Porter's innkeeper licence

Box 106


  1. 1847: Oath of qualifications: Donald Hare, G. Low, William Gilchrist; Petition for innkeeper's licence in Port Hope, Newcastle budget: Commission of new schools and bridges, Inquest into the death of William March - Hope, Northumberland licensing revenue, Percy and Cavan land claims, Property Assessments in Cramahe, James Baird petition - Hope Township, H. Baker's Rice Lake property

  2. 1848 - 1849: Trials: Ogeden trial - Darlington, Samuel Little trial - Hope, Harris trial - Hope, Armstrong trial - Percy, Montgomery Campbell trial - Haldimand; Outstanding money owed by tax collectors, Ed Hoody's innkeepers licence, List of tavern keepers, Petition to remove innkeeper's licence, Inquest into the death of William McLaughlin, Notification of a missing tax collector from Clarke township, Cavanville letter regarding establishing a tavern, William Armstrong affidavit

  3. 1850 - 1864: Land Claims from 1850, 1852, 1856, 1857; List of men who have given Oath of qualifications in 1856, Selection and distribution of jurors in 1854, 1850 Oath of qualifications Keeler, Goal Records, Drop conviction of selling liquor, Township annexation to Clarke

Box 107


  1. 1865 - 1870: Sir John A. Macdonald letter regarding Fenian Raid threat and the practice of arresting Irish Canadians, 1867 Land claims, 1869 Lot registration Haldimand, tax collection, Doolittle trial, Juror's List 1870.

  2. 1871 - 1874: William Towry affidavit, Regina vs. Young, 1872 Peter McCabe - Port Hope - Complaining about pollution in River near his house

  3. 1875 - 1878: William Might court trial, William Steele court trial, 1876 Raycroft trial, Inspector of licenses and 1876 Convictions under the Temperance Act, public notice to modify Division 12 in Cartwright

  4. 1879 - 1880: Warrant to Arrest Charles McNeal in Cavan for being a vagrant, Accusation that Constable Thomas Foster stole a horse in Manvers, Abraham Croulter trial - Millbrook, George Croulter trial - Cobourg, Trial documents: Clapper, Croulter, Doyle, Irish, Milne, Thompson.

Box 108


  1. 1881 - 1910: Bowmanville arson investigation 1894, 1889 Subdivision By-law Hastings, 1892 Cobourg Election Ballots: Gillet Vs. Hargraft, 1883 Voter's list alterations, Purdy Vs. Greer trial, By-law dividing Cavan and Haldimand into polling stations, Application to carry Firearm - Hastings, 1903 Thomas Baker's Insurance Policy, 1889 Hope Road designation dispute, 1902 Haldimand lot designation

  2. 1910 - 1915: Austro-Hungarian consulate letter to Crown Attorney regarding the death of two Austrian nationals in Campbellford, 1912 Notice of Death of Eliza Earl, Cassen vs. Newington land claims Seymour

  3. 1918: Income Tax Form, Georgina Jennings

  4. 1920s Port Hope: Tax Revenue, Notice of Voter's List Complaints

  5. 1922: Rex. vs. Abe Ghent

  6. 1923: Voter's list for Cavan, Hastings, Port Hope, Millbrook, and Hope; Petition to get on Voter's List

  7. 1924: Documents on the Voter's list

  8. 1926: Rex. vs. Dale and MacDonald

Box 109


  1. 1928: Grand Juror's List: Murray, Hope, Cavan; Oath of Allegiance and Office for Coroner N. Storey

  2. 1929: Extensive Collection of Grand Juror's List, Conviction of Edward Duff - Percy

Box 110


  1. 1945 - 1960: Traffic Fines; Smith's Transport, and Fred Dayton

  2. Election Documents 1850 - 1905: Newcastle voter list 1858, East Durham Election record certificates 1898, Hastings's voting list 1903 election.

  3. William Kerr Documents: Letters of Correspondence regarding court cases, telegram, draft of a letter written to Ontario politician Edward Blake

  4. Land Claims 1850s - 1860s : Darlington, Hamilton, Cavan, Hope, Seymour

  5. Court Records: 1883 - 1884

  6. Port Hope Court Papers: 1856 - 1860

  7. Records of Court Employees

  8. Platt Hinmann legal documents, 1892 - 1900

  9. Procter vs. Porte court case, 1893 - 1903

  10. Cobourg trial records, 1840 - 1890: Smith vs. Pringle, Doyle.

Box 111


  1. Alnwick Notice: 1847 by-law Restricting Aboriginal Children from Attending White Schools.

  2. Certificates of Commissions and Notice of Dismissals of Justice of the Peace and Coroners

Box 112


  1. Return of Convictions from 1840s - 1900.

  2. Court account records, 1820 - 1870.

Box 113


  1. List of Recognizance, 1845 - 1847

  2. Coroner and Justice of the Peace Notices 1840 - 1905

  3. Maps and train reference books: 1860 - 1904

  4. Henry Hicks, 1911 Colborne trial

  5. Conservative Party political pamphlet 1908, Attacking the Laurier Government

Box 114


  1. Mortgage and Insurance documents: W.H. Johnston Fire Insurance, Stanley Peterson and William Leavey Mortgages, Rebecca Goheen bank account

  2. Coroner Records 1820s - 1830s

  3. E. Bibby, Esq. credit account records with local suppliers

  4. John Houston Records: Inquest Findings, Invoices

  5. Thomas Foster, 1880

  6. George Bigelow court case, 1908

  7. 1851 Court Dockets

  8. Julia Gertrude Purslow estate documents, 1915-1917

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