Fonds 82-017 - Ontario Summer Games (1980) fonds

Title and statement of responsibility area

Title proper

Ontario Summer Games (1980) fonds

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    Title notes

    • Source of title proper: Title based on the organization which created the fonds.

    Level of description

    Fonds

    Reference code

    82-017

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    Edition statement

    Edition statement of responsibility

    Class of material specific details area

    Statement of scale (cartographic)

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    Statement of coordinates (cartographic)

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    Issuing jurisdiction and denomination (philatelic)

    Dates of creation area

    Date(s)

    • 1980 (Creation)
      Creator
      Ontario Summer Games (1980)

    Physical description area

    Physical description

    80 cm of textual records
    ca. 20 photographs

    Publisher's series area

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    Archival description area

    Name of creator

    Administrative history

    The 1980 Ontario Summer Games were held in Peterborough, Ontario from August 22nd to the 25th. The Games are a provincial festival of sports specifically designed to promote the healthy development of amateur sports across Ontario. In the1980 games, there were 2300 participants involved in 21 different sporting events. The events ranged from softball, soccer, track and field, and wrestling to canoeing, golf, lacrosse, lawn bowling, and waterskiing. Most of the funding for the Games comes from the provincial government, namely from the Ministry of Culture and Tourism. Professor Peter Adams of Trent University was the Chairman of the 1980 Ontario Summer Games.

    Custodial history

    The fonds was created by and in the custody of the Peterborough Ontario Summer Games Advisory Committee (1980) until it was donated to Trent University Archives.

    Scope and content

    The fonds consists of the final report (2 copies) and 1 copy of appendices of the Ontario Summer Games held in Peterborough 1980. Professor Peter Adams of Trent University was chairman of the 1980 Ontario Summer Games Committee. Also included are committee reports, promotion and media materials.

    Notes area

    Physical condition

    Immediate source of acquisition

    The fonds was donated by the 1980 Ontario Summer Games Advisory Committee via Professor Peter Adams, Committee Chairman.

    Arrangement

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      Script of material

        Location of originals

        Availability of other formats

        Restrictions on access

        None

        Terms governing use, reproduction, and publication

        Finding aids

        Associated materials

        Associated material may be found at the Recreation Division of Peterborough City Hall and at Peterborough Museum and Archives although it appears that Trent University Archives has the bulk of materials relating to the1980 Games.

        Related fonds: 93-014.

        Accruals

        General note

        Box 1

        Final Report: Site locations, media, promotions, sport survey, correspondence of Peter Adams

        Final Report: Section 1: SPORTS (All contain records of numbers playing, correspondence re site locations and replies)

        Baseball

        Basketball

        Canoeing (Marathon, white water, flat water)

        Cricket

        Cycling

        Field Hockey

        Golf

        Lacrosse

        Lawn Bowling

        Lawn Tennis

        Orienteering

        Rowing

        Rugby

        Sailing

        Shooting

        Softball

        Soccer

        Track and Field

        Volleyball

        Waterskiing

        Wrestling

        Fisher Stores - B.E.C. 1 Rotary

        Molson's

        Cable T.V. coverage

        Souvenirs

        Media Contacts

        Media Releases and Coverage

        Signs

        Peter Adams

        Ovaltine (Wander Foods) and pre-Ontario Games official events

        Promotion and media committee

        Souvenir Program

        Office, Typewriter and Copier rental

        Regional information

        Site locations

        Office: general

        Advertisements

        Artspace

        Arbor Theatre

        General Correspondence - Peter Adams

        General Correspondence - Peter Adams

        Box 2

        Final Report: Section 1: Administration:

        Administrative Committee, minutes

        Administration, miscellaneous

        Administration, headquarters

        Administration, volunteers

        Master Registration List (A-Lawn Tennis)

        Master Registration List (M-Wrestling)

        Administration/Registration

        Pre-Registration Mailing

        Sport Briefing Manual

        Sport Shirt and Jacket Order

        Headquarters at Trent University

        Northwest Travel

        Jean Hughes

        Final Report: Section II: Ceremonies

        Ceremonies, Minutes

        Closing Ceremonies

        Torch Parade

        Opening Ceremonies

        Protocol and VIPs

        Ceremonies and Protocol

        Awards

        Final Report: Section III: Executive

        Executive Committee Minutes

        Executive Committee correspondence

        Operations Manual

        Final Report: Section IV: Facilities

        Facilities Committee

        Final Report: Section V: Finance

        PLEB: involvement in Ontario Summer Games,1980

        Final Report: Section VI: Management

        Management Committee, minutes

        Management Committee, miscellaneous

        Management Committee, correspondence

        Services, Trent University arrangements

        Management Committee (empty folder)

        Ontario Summer Games 1980, final reports

        Final Report: Section VII: Special Events

        Special Events committee

        Special Events minutes

        Final Report: Section VIII: Sport Technical

        Sport technical, minutes

        Promotion and media, minutes

        Box 3

        Folder

        1: Sport Technical - sports equipment, order forms and bills for purchasing, catalogues, correspondence

        2: Sport Technical, Committee - map of locations and events around Peterborough, list of qualifying processes

        3: Sport Technical, Medicine - correspondence regarding supplies and equipment needed for medical headquarters and site co-ordinator

        4: Sport Technical, scoring centre, list of result reporters, competition results summary sheet, media report form

        5: Sport Briefing - memos regarding last minute changes and final stages of holding the games

        6: Sport Technical - schedules

        7: Sport Technical - packages; description of sport, number of players, required facility, required equipment

        8: Sport Technical - facilities; contract with Trent University for use of premises, contracts to repair facilities, tracks; event location maps

        9: Red Oak Inn, bills

        10: Security and Parking - correspondence to local police department, correspondence re local parking locations

        11: Registration: forms, policy statements

        12: Accommodation - copies of food vouchers, cost and location of accommodations in the area, correspondence with various hotels

        13: Services Committee: meals, communications, explanations of food vouchers, locations of restaurants and hotels

        14: Transportation: bus routes and cost of all types of transportation to the games, mileage deduction chart, minutes from transportation sub-committee meeting

        15: Service Committee: minutes from meetings on Oct. 24, 1979, April 7, 1980, May 20, 1980, June 11, 1980

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