Fonds 16-007 - Friends of the Bata Library fonds. Additions

Title and statement of responsibility area

Title proper

Friends of the Bata Library fonds. Additions

General material designation

  • Textual record

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  • Source of title proper: Title based on the creator of the fonds.

Level of description

Fonds

Reference code

16-007

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1978-2011 (Creation)
    Creator
    Friends of the Bata Library

Physical description area

Physical description

.6 m of textual records

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Archival description area

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Administrative history

The Friends of the Bata Library was established in 1978 as a support group for the Bata Library. It consisted of citizens who held regular evenings with guest speakers and whose membership fees contributed to donations to the library and archives at Trent University. The initial meeting was held May 23, 1978 with Professors Gordon Roper, R.D. Chambers, F.A. Hagar, Graham Cogley, Elwood Jones, Librarian John Wiseman, and Head Librarian Brian Heeney. They proposed that Michael Treadwell head the Friends of the Bata Library Steering Committee as chairman and in the summer of 1978 Brian Heeney and F.A. Hagar were to contact various colleges and universities in the U.S.A., Britain and Canada to find information about other Friends programs. By October 12, 1978 the formation of a Friends group at Trent was well under way. The committee outlined the purpose of the new group as fostering the role of the Library as the intellectual heart of the University and community which it served. The Friends would be helping to accomplish their purpose through their fees thus providing a special fund for the acquisitions of rare books and manuscripts by encouraging gifts and bequests of books and manuscripts from the wider community and by enriching the intellectual life of the University through their participation in the meetings of the Friends. The meetings took the form of informal lectures and seminars on subjects of general interest, while focusing on the Library's collections and archives. The committee solicited members by inviting people to become founding members and to come to the founding meeting of the new group. The founding meeting was held October 27, 1978 at 4:OO pm with the official opening of the Bata Library's new A.J.M. Smith Collection with Dr. Smith being the guest of honour and speaker. With diminishing attendance in the years leading up to 2011, a memorandum of agreement pertaining to the Friends’ endowed funds was signed on April 19, 2011 between Trent University as represented by the University Library and the Executive Committee of the Friends of Bata Library. Under the terms of the agreement, the Friends continues to support the library and archives through the purchase of rare and special materials.

Custodial history

Fonds was in the custody of various former members of Friends of the Bata Library. Materials organized by Friends member Janice Millard.

Scope and content

Fonds is comprised of Friends of the Bata Library minutes, financial statements, publicity materials, bulletins, news releases, correspondence, membership lists, fundraising materials, and materials pertaining to the special collections purchased for the Library and Archives.

Notes area

Physical condition

Immediate source of acquisition

Fonds acquired from Janice Millard and other members of the Friends of the Bata Library.

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Restrictions on access

None

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Accruals

This fonds, along with 87-019, 91-004, and 04-013, is an addition to 86-011.

General note

Loose on shelf

Binder 1: Constitution, meeting minutes, correspondence, talks, publicity materials, news releases, ca. 1978-1996
Binder 2: as above, 1996-2004
Binder 3: as above, 2004-2011

Box 1

Folder

  1. Bulletin – costs
  2. Bulletin – index of contents
  3. Clippings, 1985-2009
  4. Correspondence, 1981; 1996-1999
  5. Finances – statements (summary), 1978-1979 – May 1998
  6. Finances – statements (yearend), 1999-2009
  7. Fundraising dinner, 2000-2001, Peter Gzowski, Charlotte Gray
  8. Fundraising dinner, 2002-2003, George Elliot Clarke, Roch Carrier
  9. Fundraising dinner, 2004-2005, Andy Barrie, Alan Borovoy
  10. Fundraising dinner, 2006-2007, Leslie McGrath, Charlotte Gray
  11. Fundraising dinner, 2008-2009, Leonard Conolly, Lawrence Hill
  12. Friends of the Bata Library – history
  13. Memorandum of understanding, April 2011
  14. Miscellaneous documents
  15. Standard letters and forms

Box 2

Folder

  1. Policies, guidelines
  2. Receipts and correspondence, 1978-1996
  3. as above, 1997-2013
  4. Lists of purchases and donations
  5. Canadiana bibliography
  6. Craig, John - bibliography
  7. Moodie, Susanna bibliography
  8. Peterborough bibliography
  9. Holm collection
  10. Melville collection
  11. Moodie, Traill & Strickland collections
  12. Shell collection
  13. Special Collections
  14. Trent Collection
  15. Smith collection
  16. Membership lists

Loose in box

2 bound membership booklets
Binder: acquisitions for Bata Library, 1985-1996
Friends of the Bata Library Bulletin, 1979-2004
Financial statements

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